Chapter 10. Accounting Module

Table of Contents

10.1. First Time Using Accounting Module

This chapter explains accounting module's usage.

PostERP uses the accounts chart from Taiwan Administration of Commerce. Please refer to the shipped general accounts on screeen [M4F2].

Tera Rows had unprecedentedly invented in year 2007 the Single-Segment Accounts Chart System in PostERP accouting module.

PostERP needs only one segment of general account codes. It does not require an accounts chart consisting of multiple segments of account codes. In fact, the use of multiple levels of sub-accounts or detail accounts is discouraged.
Here are some examples of single-segment general account codes:
1111 (raw material), 1141 (accounts receivable).
A single segment of account code 1111 (raw material) can track site#, item#, lot#, quantity, and cost. A single segment of account 1141 (accounts receivable) can track customer# or vendor#, and amount.
This simplicity brings obvious advantages: (1) Users will not be confused by the multiple segment general account codes system they would otherwise design. (2) The overall system runs in the highest possible speed. (3) It is easy for programmers to write SQL statements to efficiently extract records from accounting journal entries to produce statistic reports.

Some ERP systems demand their users construct general accounts system with varialbe number of segments like the following.

Table 10-1. How Inadequately Designed ERP Systems Treat General Accounts

`General Account Code`	Meanings
1226-EXDH3883HA	`general account`: `1226`(`raw material`); `item#`: `EXDH3883HA`
1141-C-00001234	`general account`: `1141`(`accounts receivable`); `C` indicates: The following segment is a `customer#` rather than a `supplier#` or `employee#`; `customer#`: `00001234`

Total number of segments can reach 5 or 6!

When manually adding journal entries on screen [M4P1], make sure choose value --- for field transaction type#.